BYLAWS OF THE SACRAMENTO SBN CHAPTER OF THE AMERICAN SOCIETY OF TRAVEL ADVISORS, INC.
I. NAME AND PURPOSES
A. The name of this chapter (the “Chapter”) is the Sacramento SBN Chapter of the American Society of Travel Advisors, Inc. (ASTA). The Chapter is a subdivision of ASTA established by the ASTA Board of Directors in accordance with the ASTA Bylaws.
B. The purposes of the Chapter are to:
1. Promote, support and implement at the local level the purposes and policies of ASTA, as set forth in the ASTA Bylaws, and as determined by the ASTA Board of Directors.
2. Provide educational and activities for the benefit of the members of the Chapter.
C. The Chapter shall not take any action that is contrary to the ASTA Bylaws or to any policy duly adopted by the ASTA Board of Directors.
D. The Chapter will keep ASTA informed of its activities by providing ASTA staff with all amendments to these Bylaws, minutes of all meetings of the Chapter and its Executive Board, and copies of all communications including newsletters and other publications.
II. MEMBERSHIP AND MEETINGS
A. All members whose offices are located within the geographic boundaries of the Chapter are members of the Chapter, except as indicated below:
1. Any member outside the boundaries of the Chapter may become a member of the Chapter by requesting a change of chapter membership.
2. Any member of the Chapter may become a member of another chapter by requesting a change of chapter membership.
3. An ASTA member can only be a member of one chapter at any time.
4. The ASTA Board of Directors can disapprove any member’s request for change of chapter membership if it is determined that the change was attempted for improper reasons or is not in the best interests of ASTA and the chapters involved.
B. Meetings of the Chapter will be called by the Chapter President, the Chapter Executive Board or at the request of a quorum of the members.
C. The quorum necessary to conduct Chapter business at a Chapter meeting shall consist of either ten (10) Chapter members or ten percent (10%) of the Chapter’s total membership as indicated by ASTA member records as of March 1 of the preceding calendar year, whichever is greater.
III. CHAPTER OFFICERS AND CHAPTER EXECUTIVE BOARD
A. The Officers of the Chapter are as follows:
1. President Dianna Graves
2. Vice President Gwinn Correa
3. Secretary Allene McDaniel
4. Treasurer Carmen Williams
5. Young Professionals Society (YPS) Representative/ASTAPAC Jen Amundson
B. The President is responsible for supervising the overall activities of the Chapter and for ensuring that it acts in accordance with the ASTA Bylaws and the policies adopted by the ASTA Board of Directors. The President presides over all meetings of the Chapter and its Executive Board. The President is appointed by a selection committee in accordance with the procedures set forth in the ASTA Bylaws.
C. The Vice President is responsible for assisting the President in the performance of his or her duties and may perform the duties of the President in the President’s absence or during any period of disability.
D. The Secretary is responsible for the record-keeping duties of the Chapter, including sending notices to members and maintaining minutes of all Chapter meetings.
E. The Treasurer is responsible for keeping records of the finances of the Chapter, including the collection and proper maintenance of Chapter funds. The Treasurer is responsible for producing the annual year-end financial statement for the Chapter covering his/her last fiscal year in office.
F. The YPS Representative is responsible for facilitating the integration of the YPS membership into the existing local chapter structure and must satisfy the eligibility criteria for YPS membership to hold the office.
G. The President shall select and appoint, from among the candidates seeking consideration and satisfying all eligibility criteria, persons to fill any Chapter Officer vacancies.
H. The Executive Board is the decision-making body of the Chapter that is responsible for authorizing all Chapter expenditures. The Executive Board consists of the Chapter Officers, each of whom shall have a vote. A quorum of the Executive Board shall consist of a majority of its members.
I. Chapter Officers may be suspended for up to ninety (90) days, or removed from office altogether, by the ASTA Board of Directors upon a showing that the officer in question is not properly performing his or her duties or that suspension or removal is otherwise in the best interests of ASTA. Any action taken to suspend or remove a Chapter Officer shall be in accordance with procedures set forth in the ASTA Bylaws.
IV. CHAPTER COMMITTEES
A. The President decides the number, names, sizes and duties of chapter committees (not including the Executive Board), subject to ratification by the Executive Board.
B. The President appoints the committee chairs and members of all Chapter committees, including filling vacancies if necessary, subject to ratification by the Executive Board. The President may also remove Chapter committee chairs or members, if necessary.
C. The President may appoint to Chapter committees any official representative or employee member of an ASTA member agency which is a member of the Chapter.
V. CHAPTER FINANCES
A. The Chapter is responsible for its own budget and finances, including proper record-keeping of all income and expenses.
B. The Chapter will conduct its financial activities in accordance with the ASTA Bylaws, these Chapter bylaws and policies established by the ASTA Board of Directors.
C. The Chapter will report to ASTA on its financial activities, at least annually, in a manner prescribed by ASTA.
D. The Chapter shall make available to ASTA, upon request, all its financial records and reports.
E. No Chapter Officer or member may expend any Chapter funds without the specific authorization of the Executive Board.
VI. CHANGES IN CHAPTER BOUNDARIES
A. The active members of the Chapter may request that the ASTA Board of Directors change the boundaries of the Chapter, create one or more new chapters within the boundaries of this chapter, merge this chapter with another chapter, or dissolve the Chapter.
B. The terms, conditions and effective date of any boundary change, including any division of finances, shall be determined by the ASTA Board of Directors.
VII. AMENDMENTS TO CHAPTER BYLAWS
A. These Chapter bylaws may be amended by a majority of the voting members of the Chapter provided, however, that no such amendment contradicts the ASTA Bylaws or any policy adopted by the ASTA Board of Directors. Amendments to these Chapter bylaws shall become effective thirty (30) days after approval of same by ASTA.
B. The ASTA Board of Directors may amend the bylaws of the Chapter at any time.
I. NAME AND PURPOSES
A. The name of this chapter (the “Chapter”) is the Sacramento SBN Chapter of the American Society of Travel Advisors, Inc. (ASTA). The Chapter is a subdivision of ASTA established by the ASTA Board of Directors in accordance with the ASTA Bylaws.
B. The purposes of the Chapter are to:
1. Promote, support and implement at the local level the purposes and policies of ASTA, as set forth in the ASTA Bylaws, and as determined by the ASTA Board of Directors.
2. Provide educational and activities for the benefit of the members of the Chapter.
C. The Chapter shall not take any action that is contrary to the ASTA Bylaws or to any policy duly adopted by the ASTA Board of Directors.
D. The Chapter will keep ASTA informed of its activities by providing ASTA staff with all amendments to these Bylaws, minutes of all meetings of the Chapter and its Executive Board, and copies of all communications including newsletters and other publications.
II. MEMBERSHIP AND MEETINGS
A. All members whose offices are located within the geographic boundaries of the Chapter are members of the Chapter, except as indicated below:
1. Any member outside the boundaries of the Chapter may become a member of the Chapter by requesting a change of chapter membership.
2. Any member of the Chapter may become a member of another chapter by requesting a change of chapter membership.
3. An ASTA member can only be a member of one chapter at any time.
4. The ASTA Board of Directors can disapprove any member’s request for change of chapter membership if it is determined that the change was attempted for improper reasons or is not in the best interests of ASTA and the chapters involved.
B. Meetings of the Chapter will be called by the Chapter President, the Chapter Executive Board or at the request of a quorum of the members.
C. The quorum necessary to conduct Chapter business at a Chapter meeting shall consist of either ten (10) Chapter members or ten percent (10%) of the Chapter’s total membership as indicated by ASTA member records as of March 1 of the preceding calendar year, whichever is greater.
III. CHAPTER OFFICERS AND CHAPTER EXECUTIVE BOARD
A. The Officers of the Chapter are as follows:
1. President Dianna Graves
2. Vice President Gwinn Correa
3. Secretary Allene McDaniel
4. Treasurer Carmen Williams
5. Young Professionals Society (YPS) Representative/ASTAPAC Jen Amundson
B. The President is responsible for supervising the overall activities of the Chapter and for ensuring that it acts in accordance with the ASTA Bylaws and the policies adopted by the ASTA Board of Directors. The President presides over all meetings of the Chapter and its Executive Board. The President is appointed by a selection committee in accordance with the procedures set forth in the ASTA Bylaws.
C. The Vice President is responsible for assisting the President in the performance of his or her duties and may perform the duties of the President in the President’s absence or during any period of disability.
D. The Secretary is responsible for the record-keeping duties of the Chapter, including sending notices to members and maintaining minutes of all Chapter meetings.
E. The Treasurer is responsible for keeping records of the finances of the Chapter, including the collection and proper maintenance of Chapter funds. The Treasurer is responsible for producing the annual year-end financial statement for the Chapter covering his/her last fiscal year in office.
F. The YPS Representative is responsible for facilitating the integration of the YPS membership into the existing local chapter structure and must satisfy the eligibility criteria for YPS membership to hold the office.
G. The President shall select and appoint, from among the candidates seeking consideration and satisfying all eligibility criteria, persons to fill any Chapter Officer vacancies.
H. The Executive Board is the decision-making body of the Chapter that is responsible for authorizing all Chapter expenditures. The Executive Board consists of the Chapter Officers, each of whom shall have a vote. A quorum of the Executive Board shall consist of a majority of its members.
I. Chapter Officers may be suspended for up to ninety (90) days, or removed from office altogether, by the ASTA Board of Directors upon a showing that the officer in question is not properly performing his or her duties or that suspension or removal is otherwise in the best interests of ASTA. Any action taken to suspend or remove a Chapter Officer shall be in accordance with procedures set forth in the ASTA Bylaws.
IV. CHAPTER COMMITTEES
A. The President decides the number, names, sizes and duties of chapter committees (not including the Executive Board), subject to ratification by the Executive Board.
B. The President appoints the committee chairs and members of all Chapter committees, including filling vacancies if necessary, subject to ratification by the Executive Board. The President may also remove Chapter committee chairs or members, if necessary.
C. The President may appoint to Chapter committees any official representative or employee member of an ASTA member agency which is a member of the Chapter.
V. CHAPTER FINANCES
A. The Chapter is responsible for its own budget and finances, including proper record-keeping of all income and expenses.
B. The Chapter will conduct its financial activities in accordance with the ASTA Bylaws, these Chapter bylaws and policies established by the ASTA Board of Directors.
C. The Chapter will report to ASTA on its financial activities, at least annually, in a manner prescribed by ASTA.
D. The Chapter shall make available to ASTA, upon request, all its financial records and reports.
E. No Chapter Officer or member may expend any Chapter funds without the specific authorization of the Executive Board.
VI. CHANGES IN CHAPTER BOUNDARIES
A. The active members of the Chapter may request that the ASTA Board of Directors change the boundaries of the Chapter, create one or more new chapters within the boundaries of this chapter, merge this chapter with another chapter, or dissolve the Chapter.
B. The terms, conditions and effective date of any boundary change, including any division of finances, shall be determined by the ASTA Board of Directors.
VII. AMENDMENTS TO CHAPTER BYLAWS
A. These Chapter bylaws may be amended by a majority of the voting members of the Chapter provided, however, that no such amendment contradicts the ASTA Bylaws or any policy adopted by the ASTA Board of Directors. Amendments to these Chapter bylaws shall become effective thirty (30) days after approval of same by ASTA.
B. The ASTA Board of Directors may amend the bylaws of the Chapter at any time.
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